By Gary R. Caddell, Auditor/Investigator Training Officer
In the last Auditor's Corner, we looked at Commission Rule A.0107(e)(3), which states that specific information must be identified on every trust account deposit ticket.
However, when multiple transactions require more space than is available on the trust account deposit ticket, it is permissible to use a supplemental deposit worksheet.
The worksheet breaks down the total amount being deposited by sales transaction, property owner or property. The same information that would normally be entered onto the trust account deposit ticket is instead entered onto the supplemental deposit worksheet. Make reference on the deposit ticket to the supplemental deposit worksheet, then cross-reference the worksheet to the deposit ticket.
Typically, the date and deposit amount will be sufficient to cross-reference the worksheet to the deposit ticket. However, you may also sequentially number your trust account deposit tickets, then enter the deposit ticket number onto the supplemental deposit worksheet. This will provide an additional cross-reference, and help create the clear audit trail required by the Commission.
